Privacy Policy

Last updated: September 29, 2026

Mileage Tracker operates Lease Mileage Tracker. This policy describes how information is handled when you use the app or contact support.

Information we collect

• Account information: Your first and last name, email address, account identifier, account creation and verification dates, and account access settings. Firebase Authentication manages sign-in credentials.
• Information you enter: Vehicle details, lease settings, mileage entries, dates, and other information you choose to save in the app.
• Purchases and trials: Purchase identifiers and entitlement status, vehicle allowances, trial dates, and a hashed device identifier used to determine trial eligibility. A hashed device identifier is still an identifier; it is not treated as anonymous information.
• Support and deletion requests: Your message, account email and identifier, request type, app version, platform, screen, submission time, and any administrator responses or review notes.
• Technical information: Our hosting and service providers may process IP addresses, request metadata, and operational logs to provide and protect their services. The app also stores information locally to support sign-in and preferences.

No location tracking

The app does not collect GPS or location data and does not request location permission. Mileage and other entries are entered manually by the user. Please avoid including unnecessary sensitive information in support messages or other free-text fields.

How information is used

We use information to create and manage accounts, save and display your records, calculate mileage and lease estimates, manage purchases and trial eligibility, restore purchased access, respond to support requests, process account-deletion requests, and protect the service against misuse.

Service providers and sharing

We use Google Firebase for authentication and database storage, Cloudflare for backend processing, RevenueCat for purchase and entitlement management, and Web3Forms for support-form delivery. App-store providers process in-app payments. We receive purchase status and related identifiers rather than your complete payment-card details.

Support messages and account-review correspondence are handled through email, including Google Gmail. These providers process information needed to perform their functions and may process it in countries other than your own.

Authorized administrators can access account information and records for support and administration. Information may also be disclosed when required by applicable law or reasonably necessary to protect users and the service.

Gmail connection

The Gmail integration is intended to send account-review messages from Mileage Tracker's support mailbox. It requests permission to send email from that mailbox. App users do not need to connect their own Gmail accounts. The integration does not request permission to read users' inboxes. Messages may contain an account email address, the deletion decision, and administrator notes.

Information received through Google APIs is used for the disclosed support and account-management functions, subject to the Google API Services User Data Policy, including applicable Limited Use requirements.

Account deletion and retained records

You can request deletion through Help & Feedback in the app or by emailing leasemileagetracker@gmail.com. We may need to verify that you control the account. An administrator reviews the request; submitting a request does not immediately delete the account. Contact support if you cannot sign in.

When deletion is completed, the active authentication account, vehicle records, mileage records, and active user profile are removed. However, deletion does not erase every record held by Mileage Tracker:

• An administrator-only archive retains a copy of the user profile as it existed before deletion. This can include name, email address, account identifier, account dates, purchase and trial status, device-trial hash, access settings, and deletion-request information.
• Deletion-block and audit records retain the account identifier, deletion status, dates, and administrator review details to prevent the deleted account from being recreated through stale access and to document the action.
• Device-trial history is retained to prevent repeated free trials, unless separately removed by an administrator.
• Support correspondence, review notes, and email records may remain in support systems. Purchase providers may retain their own transaction records.

The current implementation has no automatic expiration for the retained profile archive, deletion audit, or device-trial records. They remain until separately removed. You may contact us to request review of retained information, subject to applicable requirements and legitimate retention needs. Copies held in provider backups or logs may remain according to those providers' retention practices.

Deleting an app account does not itself cancel an app-store subscription or issue a refund. Manage any subscription or refund request through the store where you purchased it.

Your choices

You can contact leasemileagetracker@gmail.com to request access to, correction of, or deletion of personal information, or ask questions about retained records. We may verify your identity before acting. Rights and exceptions depend on applicable law.

Security

We use authentication, access controls, and protected backend credentials to limit access. No storage or transmission system can guarantee absolute security. Do not send passwords, verification codes, or payment-card details to support.

Changes and contact

We may update this policy as the service changes and identify the updated date on this page. Questions may be sent to Mileage Tracker at leasemileagetracker@gmail.com.